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“Working with MESHDS was a good experience with low stress involved. With so many options to meet our needs they put my mind at ease right away.”

Liam Artt, Manager of Information Technology, Halton Children’s Aid Society

Ensuring access to your critical documents

Are you looking for help to ensure you meet your CPIN implementation deadlines? Our document scanning for case files service allows your staff to focus on important case work while we focus on quickly and accurately making your critical documents more accessible.

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Secure, accurate and dependable document scanning for case files has never been more important. 

Child care modernization has become a focus of the Ontario government, which has been exhibited through the roll out of the Child Protection Information Network (CPIN). The CPIN is a modern information sharing system to be used by child protection services across Ontario in order to better manage case and financial information. This change in child care modernization will allow data to be shared across Children’s Aid Societies quickly and efficiently – giving employees access to critical information in real-time. 

Our document scanning for case files can help your organization prepare for the migration to the Child Protection Information Network. We’re the market leader in digitizing closed and active case files and have been trusted for over 40 years to convert paper, microfilm, microfiche and over one billion images with class-leading document and records management solutions. 

Our document scanning for case file solutions can safely help digitize, index and manage your hard copy case files. We take utmost care in securely handling all sensitive documents like historical child welfare files, disposition reports or risk assessment and safety plans. From initial transportation of the files to the scanning process and disposal, your child protection documents will be in safe hands.

Scanning your documents and managing them digitally can provide many benefits. Instead of sorting through boxes of files, what if all your important documents were only a keystroke away? Digital files can help save both time and money. Automating business processes and easily sharing content are two great benefits when it comes to increasing productivity and efficiency. Proper document scanning and management can improve the way your business functions, allowing more time for your caseworkers to focus on their clients. We’ve already helped various organizations experience the benefits of going paperless, including several of Ontario’s largest Children’s Aid Societies in varying capacities.

The-Importance-of-Information-in-CAS-and-FACS-Organizations

Free Ebook: The Importance of Information in CAS & FACS Organizations

Improve the way your organization manages confidential information in critical situations

what to expect

Working with us

  • Improved access to paper and electronic files
  • Increased level of safety and security for clients
  • Better organization of important documents
  • Cost savings, including improved case worker efficiencies
  • Emergency access to files during scanning process

Why do companies choose us?

Having the right information available at the right time is the key to success. We bring the power of your information to your fingertips.

Over 1 Billion Images

Since 1971, MES Hybrid Document Systems has converted over one billion images. Today, our production facility scans over ten million images per month. That’s a lot of images, a lot of experience and a lot of satisfied customers.

From Start to Finish

Our experienced staff takes the hassle out of document scanning by managing every aspect of your project. Services we provide include: Project planning, project management, secure transportation, document preparation, document scanning, file indexing and OCR’ing, image quality control and document shredding.

Peace of Mind

Our document scanning services are guided by two very necessary hallmarks: security and process. We employ a strict “chain of custody” process at our federally certified Controlled Goods conversion facility, located in Markham, ON. This process tracks all client files throughout the process for the purposes of auditing and emergency retrievals.

Any Document

We’ve seen it all! From round paper to a document almost 400 feet long, our team and equipment can handle your document scanning projects. Some of our biggest projects included clients in manufacturing, financial services, medical records and many other industries and departments.

Experience Matters

We've been in business for over four decades. 

  • +12M images scanned per month 
  • We offer secure conversion facilities
  • We are trusted by companies that you know
  • We encourage you to compare us to competitors