Document Solutions

Industry and departmental solutions custom tailored for your business

MES Hybrid Document Systems offers a comprehensive range of document solutions custom design to fit your unique needs. We help you manage your information to prevent risk, take advantage of industry opportunities and promote a positive brand internally and externally.

“Searching and working with documents is much easier so the overall process has been sped up for our staff.”

Sasha P, Apollo Health & Beauty Care

Industry solutions

With over 40 years of industry expertise we have experience a wide-range of industries. Our scroll down further to see our department specific document solutions.

Child Protective Services

Are you looking for help converting your case files to digital images in preparation for CPIN? Our document imaging solutions allow your staff to focus on important case work while we focus on quickly and accurately making your critical documents more accessible.

Education

Looking to gain positive control and accountability over your facility records? How about a solution that addresses your need for long-term preservation and improved access to your student records? Our document management, document scanning and micrographic solutions allow you to automate the collection of information, access to information and the long-term retention requirements sought after by Ontario school boards.

Library & Archives

Handling historic information for improved archiving and accessibility has been a hallmark of MES for over 40 years. We’ve assisted countless organizations with the transition of information from paper to microfilm, microfilm to digital and even digital to microfilm. Our solutions help organizations like yours improve patron access to information while preserving your information for the long term.

Manufacturing

Streamlining processes, reducing paper and improving manufacturing efficiencies is what we’re about. Our extensive experience in manufacturing includes the conversion of millions of back file paper documents, the automation of manual paper-based tasks and the deployment of robust document management solutions.

Member Services

Member driven organizations are often some of the most paper intensive businesses. Whether you’re a regulatory association, union or benefits provider we can help streamline the collection, capture and sharing of information to help focus your key knowledge workers on member critical tasks.

Municipal Government

Minutes, Bylaws, Agendas, Plans and Development drawings are our specialty. No documents are too big or awkward for the professionals in our conversion department. We’ve scanned poor quality documents, historical blueprints, bound minutes books and virtually every other document type imaginable for municipal offices across Southern Ontario.

Pension Funds

Names like the Ontario Pension Board, National Hockey League Pension Society and the Toronto Transit Commission Pension department have trusted us to assist with their paperless office initiatives. Whether you have a large back file of paper, microfilm that requires scanning or you’re looking for a day forward capture solution, you can count on us.

Healthcare

Personal healthcare information is sensitive, and healthcare documents can’t be managed by just anyone. That’s why organizations like the Orillia Soldiers’ Memorial Hospital were confident scanning their sensitive files with our secure process. Any clinic or healthcare provider with patient records can gain faster access to files, improved patient satisfaction and file security with the right document scanning and management solution.

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Departmental solutions

From recruiting to procurement, businesses using records management software in tandem with their administrative and finance software systems are able to process more work with less resources. Our records management solutions place documents at your staff’s fingertips.

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Accounts Payable

Our accounts payable processing solutions allow AP departments to capture documents at the front end and access them directly from their accounting information system or ERP.

Accounts Receivable

Our software solutions integrate with AR software, providing our clients a better debt-to-income ratio and better handle on cash flow.

Customer Service

Our customer service software helps representatives resolve issues on the first call and keeps customers happy, which is paramount to the success of any organization.

Human Resources

Our HR software decreases paperwork burdens from recruiting to benefits. It is time for your business to implement MES Hybrid Document System’s records management solutions and improve your business processes as well as your bottom line.

Why do companies choose us?

Having the right information available at the right time is the key to success.
We bring the power of your information to your fingertips.

Over 1 Billion Images

Since 1971, MES Hybrid Document Systems has converted over one billion images. Today, our production facility scans over ten million images per month. That’s a lot of images, a lot of experience and a lot of satisfied customers.

From Start to Finish

Our experienced staff takes the hassle out of document scanning by managing every aspect of your project. Services we provide include: Project planning, project management, secure transportation, document preparation, document scanning, file indexing and OCR’ing, image quality control and document shredding.

Peace of Mind

Our document scanning services are guided by two very necessary hallmarks: security and process. We employ a strict “chain of custody” process at our federally certified Controlled Goods conversion facility, located in Markham, ON. This process tracks all client files throughout the process for the purposes of auditing and emergency retrievals.

Any Document

We’ve seen it all! From round paper to a document almost 400 feet long, our team and equipment can handle your document scanning projects. Some of our biggest projects included clients in manufacturing, financial services, medical records and many other industries and departments.

Embrace Paperless! Get your free scanning quote