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Document management for student records

Our document management and imaging solutions integrates with your SIS and education software so student related documents and information is just a click away, improving communication throughout the organization.

Are You Ready To Go Paperless?

“Searching and working with documents is much easier so the overall process has been sped up for our staff.”

Sasha P., IT Administrator

We can help you keep your records straight.

Does your educational facility currently face the following student records management challenges?

  • Collection of information is being double or triple keyed
  • Records manager’s time is consumed with old, dated technology (i.e. Microfilm)
  • Record managers are not able to spend time focusing on core business processes

If so, we can help. We provide document scanning and management solutions that help businesses:

  • Address long-term retention requirements
  • Automate the collection of information from students and parents
  • Implement remote access for all schools, improving collaboration versus a single file-room location
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Free Case Study: College of Physiotherapists of Ontario

Learn how the CPO was able to digitize over 300,000 documents to help find files in minutes, not hours

Document management for facilities documents & drawings

The typical educational facility is awash in paper. Our document management and imaging services provide a central repository and allows you to access technical drawings and manuals anywhere, any time.

Are You Ready To Go Paperless?

What document challenges is your educational facility facing?

Does your educational facility currently face the following challenges with your facilities documents?

  • Single storage point for all facilities documents (no collaboration, no disaster recovery, no out of office/remote access)
  • Inability to manage internally and externally created drawings and documents in various formats
  • Poor / no retention control

If so, we can help. We provide document scanning and management solutions that help businesses:

  • Gain positive control and accountability over your facility records and structural / mechanical drawings
  • Access and update records and structural / mechanical drawings electronically and with versioning control
  • Disaster recovery planning
  • Significantly reduce the operating costs related to every interaction with the records in your archive
  • Implement cost effective Day Forward archival processes, including the ability to digitally capture and archive CAD generated drawings in their native format
  • Provide users with viewing access to all file types (AutoCAD, MS Office, etc.) without the need for the native application to be installed
what to expect

Working with us

  • Improved access to paper and electronic files
  • Increased level of safety and security for clients
  • Better organization of important documents
  • Cost savings, including improved case worker efficiencies
  • Emergency access to files during scanning process

Why do companies choose us?

Having the right information available at the right time is the key to success. We bring the power of your information to your fingertips.

Over 1 Billion Images

Since 1971, MES Hybrid Document Systems has converted over one billion images. Today, our production facility scans over ten million images per month. That’s a lot of images, a lot of experience and a lot of satisfied customers.

From Start to Finish

Our experienced staff takes the hassle out of document scanning by managing every aspect of your project. Services we provide include: Project planning, project management, secure transportation, document preparation, document scanning, file indexing and OCR’ing, image quality control and document shredding.

Peace of Mind

Our document scanning services are guided by two very necessary hallmarks: security and process. We employ a strict “chain of custody” process at our federally certified Controlled Goods conversion facility, located in Markham, ON. This process tracks all client files throughout the process for the purposes of auditing and emergency retrievals.

Any Document

We’ve seen it all! From round paper to a document almost 400 feet long, our team and equipment can handle your document scanning projects. Some of our biggest projects included clients in manufacturing, financial services, medical records and many other industries and departments.

Experience Matters

We've been in business for over four decades. 

  • +12M images scanned per month 
  • We offer secure conversion facilities
  • We are trusted by companies that you know
  • We encourage you to compare us to competitors